Senior Orders Assistant

Job Title: Senior Orders Assistant
Contract Type: Contract
Location: Peterborough, Cambridgeshire
Salary: £10 - £12.50 per hour + PAYE
Start Date: ASAP
Reference: 1710-3_1506943948
Contact Name: Ashley Henson MIRP
Contact Email:
Job Published: October 02, 2017 12:32

Job Description

Sitec has an exciting opportunity for a Senior Orders Assistant for our client Perkins Engines, at their site in Peterborough. This is a contract role, for an estimated 6 months initially.

Job Purpose
As a Senior Orders Assistant, you will perform activities to ensure accurate and timely processing of domestic & export invoices and all associated export documentation. Recover proof of export for all non-domestic sales. In addition you are required to adhere with Export Compliance controls as well as our internal SOX regulations. Support project UAT as required.

Job Related Statistics
Average 35 Bill to accounts per analyst,
Circa GBP 16million proof of export exposure risk per annum
Creating an average of 1700 invoices per month
Total value of invoices above 1.6 million GBP per annum

Job Duties/Responsibilities may include, but are not limited to:
* Process domestic and export invoices for all PECL sales including Peterborough, Shibaura, Stafford, LeVersoud, ISM, Wuxi, Hosur, Aurangabad, Seguin and Mossville
* Liaison with shipping lines / freight forwarders to ensure documentation is accurate and timely.
* Customer interface for Export related issues
* Process miscellaneous debit and credit requests.
* VAT recovery via Proof of Export
* Prepare Export Documentation including but not limited to the below :
- ATR1 Certificates (Turkey Free Trade Agreement - duty draw back for EU shipments)
- UR1 Certificates (Free Trade Agreement from EU to Specified Countries)
- EUR1 Statement
- Certificate of Origin, Manual - EU
- Phytosanitary Certificates (China Wood Treatment Cert)
- Packaging Declaration (per shipment)
- Packing Declaration (annual)
- Checking and endorsing of BOL (Bill of Lading)
- Air Waybill, Sea Waybill
- MFG Pro Invoice
- ED5 Invoice
- Supplementary Invoice
- ED5 Packing List
- Supplementary Packing List
- ISPM15 Form
- Shipping Instructions
- Test Certificates
- Heat Certificates (export from India)
- NES Entries pre-lodge and supplementary declarations
* Work with all facilities to ensure accurate and timely customs documentation
* Customs Requirement awareness and understanding (NES, EPA etc)
* Proof of Export recovery
* Participate in Daily PID
* Induction support for new starters
* Supporting Month-end Processes
* Adherence to SOX and Export compliance controls including providing evidence for quarterly audits
Required Skills / Experience
* Minimum of 12 months in an Export Docs environment or similar discipline
* Knowledge and understanding of Incoterms
* Experience of Export Documentation Creation and terminology
* Numerate and PC literate
* Microsoft Excel (Intermediate)
* Microsoft Office knowledge and experience
* MFGPro familiarity
* Able to work in a high pressure environment as part of a team
* Speed and accuracy
* Understanding of Export compliance and global trade legislation

* Letter of Credit understanding
* Awareness of EPA regulations
* Knowledge of product offering, distribution operations, and export shipping activities
* Knowledge of Supply Chain processes, Caterpillar organization, policies, and business practices

This vacancy is being advertised by Sitec.