Materials Coordinator

Job Title: Materials Coordinator
Contract Type: Contract
Location: Fife, Scotland
Salary: Negotiable
Start Date: 10/02/2020
Reference: JO0000020012_1578995171
Contact Name: Leigh Moore
Contact Email:
Job Published: January 14, 2020 09:46

Job Description

Our client a leading Oil&Gas Operator are looking to secure the services of a Materials Co-ordinator.

Duration: Initally 12 months, starting Feb 2020.

Standard working week of 37.5 hours with OT too.

Rate: PAYE/LTD, available upon request.

Function description

The material coordinator is responsible for the development of a material coordination plan which entails providing material purchases and ensuring timely delivery at site at the required location. The scope of work includes coordinating the material procurement process starting from existing Bills of Material (BOM) supported by dedicated Buyers, order tracking and follow up with the suppliers (expediting) including long lead items, verification of invoicing and payment steps, and associated trouble shooting in the general materials domain Detailed expectations SHE  Interfacing with safety, industrial hygiene, and environmental coordinators to ensure concerns/issues/needs are appropriately addressed in the supplier qualification.


Selects correct authority for approval of Purchase Requisitions for single source. Ensures timely closure of all materials Purchase Orders. Ensure contracts for the piping contractors include; reasonable fees for buying materials , required use of EM material contracts, buy back clauses and material status reporting requirements

Materials & ordering. As SPoC liaison between the procurement organisation and IE teams for materials purchasing. Develops a process to allow listing of all required materials in the "FEP IE20 Material Tracking Sheet" as collected from the Bill of Materials identified by the Turnaround Planners  Identifies applicable SAP MM codes against the BOM descriptions. Reviews turnaround work list to timely identify long lead materials and special purchases. Ensures the agreed material procurement strategy is followed: 1. maximise use of existing Long Term Agreements (LTA). 2. where required material cannot be purchased through a contract, competitive bidding is the preferred approach. Creates SAP requisitions for materials using ExxonMobil processes, expedites and monitors the process up to delivery on site  Performs analysis of the developed work packages to identify an optimal method for outsourcing material requests in manageable bid packages. In case of critical delivery materials obtain detailed fabrication plans from suppliers and communicate with the planning team. Monitor progress during the fabrication period and ensure that all requested inspection and expediting milestones are timely met. Support from Global Inventory Management Group (expeditors) is available for this Expediting responsibility Non-stock items is with the material coordinator. Stock delivery including expediting is the responsibility of the ExxonMobil warehouse inventory group, the Material coordinator is accountable. Develops a detailed plan for Provisional Stores and Free Issue Materials and their storage. Indicating the need of provisional stores for certain bulk materials (piping gaskets, stud bolts) and so-called "free-issues" for immediate required unplanned materials to prevent work interruption.

Coordinates stock replenishment for free issue material containers together with contractor manning with the Warehouse Supervisor  In case of extra material needs during execution facilitates purchasing according to the country specific fast track procedures. Develops a process to ensure a solid Goods Receipt work process via routine or TA20 Warehouse. Assist preparation team with development of purchase specifications. Provide cost estimates to the Cost Engineer. Arrange off site inspection by EMRE of Critical engineered items and on site PMI where required  Coordinate the materials hand-over to the mechanical contractor pre-turnaround. Record all surplus materials post turnaround and produce a list for review.

Efficiency  Asses EMS (Emerging Market Sourcing) when possible, and bundling shall be considered before the bidding process. Need to ensure TA Milestones are met.

Manage Interfaces

Interfacing with TA Planners and project managers to ensure the material ordering and expediting processes and status are aligned. Material Coordination responsibilities are described in the Rasci table of Attachment 1.

Manage Procurement Interface. Initiate procurement process for materials services required to execute job packs  Manages the interface between the IE20 team and ExxonMobil Procurement office. Expediting of material deliveries buy periodic assessment to ensure whether pre-TA milestones are met by the suppliers


Periodic report out of status of the "FEP IE20 Material Tracking Sheet"

Key interfaces

TA Planning & Scheduling Lead

TA Planners

Project Managers

TA Procurement SPOC

Contact Engineer

Cost Engineer

TA Manager

Key skill set requirements

- Profound knowledge of SAP, MM and PM modules - Working knowledge of Microsoft Office suite (Outlook, Word, Excel) - Basic understanding of metal trades materials (to link SAP MM codes to descriptions in BOM)

This vacancy is being advertised by Sitec.

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