Learning & Development HRIS Administrator / Data Administrator

Job Title: Learning & Development HRIS Administrator / Data Administrator
Contract Type: Contract
Location: Reading, Berkshire
Salary: No Benefits
Start Date: ASAP - Subject to Clearance
Reference: 1906-62_1563895746
Contact Name: Amanda Taylor
Contact Email:
Job Published: July 23, 2019 16:29

Job Description

Sitec are currently looking to recruit a HR Learning and Development HRIS Administrator / Data Administrator for a nuclear MoD establishment in Reading (private organisation). The post is an estimated 12 month contract and is paying competitively on an hourly basis.

Successful applicants will be required to be Security Cleared prior to appointment and due to the nature of the projects with this client, Sitec can only accept applications from those resident in the UK who hold a full British Passport. Unfortunately, dual nationals will not be considered for this position.

Experience in reporting, data entry, auditing, advanced MS Excel, Saba administration & reporting.

Purpose: To work within one of the HR sub function teams to provide efficient and effective transactional HR services and first point of contact support for the business, working to agreed service levels and delivering a customer centric service.

Key Accountabilities

  • Deliver high quality, timely and accurate transactional HR services within SLA requirements.
  • Deliver efficient and effective HR guidance to customers, providing first point of contact services (via telephone, email and walk-ins) and resolution of queries, adopting a culture of customer and service excellence.
  • Maintain and promote high personal standards in environment, safety, health, security and quality and be a great team player.

Key Responsibilities

  • Maintain workload and case trackers to enable the reporting of service performance and
  • identification of improvements
  • Ensure local work instructions are followed to maintain process compliance and quality
  • Ensure HR related documentation (hard copy and electronic) is appropriately handled, managed and retained in compliance with data privacy regulations, including supporting the archiving process
  • Ensure the HR Information System is accurately updated and transactions are processed in a timely fashion
  • Ensure all correspondence and documentation produced is accurate and in accordance with approved template
  • Deliver routine scheduled activities and handle ad hoc change requests
  • Guide line managers, employees and candidates in the effective use of self-service HR technologies.
  • Liaise professionally with external customers and stakeholders.
  • Escalate issues in accordance with the relevant escalation process in a timely fashion
  • Maintain positive working relationships with colleagues inside and outside of HR, ensuring process hand-offs are properly executed * Support ad hoc project work, Company and HR initiatives, providing administrative services and, on occasion, face to face support
  • Identify opportunities for improvement and suggest changes to enhance services, systems or address issues and actively participate in process improvement activity
  • Assist in the testing and maintenance of the HRIS
  • Provide cover for colleagues during periods of absence and peak workload demands
  • Maintain understanding of up to date employment regulations, applicable laws and Company policy
  • Ensure confidentiality is maintained at all times and that the appropriate Company classifications are applied
  • The Company may require you to fulfil any other reasonable duties aligned to your position from time to time in line with business needs.


  • Good standard of general education with proven numeracy & literacy


  • Customer service skills
  • Excellent interpersonal skills
  • Attention to detail and accuracy
  • Ability to manage own workload and priorities to agreed timescales
  • Working knowledge of HR information systems
  • Working knowledge of MS Excel, Word and PowerPoint


  • Experience of working in a customer services environment delivering transactional tasks and providing first point of contact services.
  • It would be advantageous for candidates to possess Saba (L&D HRIS) administration experience and/or skilled in data administration (including data entry, auditing and reporting) including advanced MS Excel expertise.

Essential Requirements

  • The candidate must have experience of employment within a HR function delivering HR processes and using HR systems.

This vacancy is being advertised by Sitec.

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