Export / Orders Administrator

Job Title: Export / Orders Administrator
Contract Type: Contract
Location: Peterborough, Cambridgeshire
Salary: £10 - £12.50 per hour + PAYE
Start Date: ASAP
Reference: 1805-54_1527760899
Contact Name: Ashley Henson MIRP
Contact Email:
Job Published: May 31, 2018 11:01

Job Description

Sitec has a requirement for an Export / Orders Administrator for our client Perkins Engines. This is a contract role for an estimated 6 months and will be based in Peterborough.

Job Purpose
As an Export / Orders Administrator, you will perform activities to ensure accurate and timely processing of domestic, European and miscellaneous invoices and all associated documentation. Reporting to the Export/Imports Supervisor - the Orders Assistant will be responsible for recovering proof of export for all European sales. In addition the successful candidate will be required to adhere with Export Compliance controls as well as our internal SOX regulations.

Job Duties/Responsibilities may include, but are not limited to:
* Process domestic and European invoices for all PECL sales including Peterborough, Shibaura, Stafford, LeVersoud, ISM, Wuxi, Hosur, Aurangabad, Seguin and Mossville
* Liaison with shipping lines / freight forwarders to ensure documentation is accurate and timely.
* Customer interface for Export related issues
* Process miscellaneous debit and credit requests.
* VAT recovery via Proof of Export
* Prepare Documentation including but not limited to the below
- Certificate of Origin, Manual - EU
- Air Waybill
- Sea Waybill
- MFG Pro Invoice
- ED5 Invoice
- Supplementary Invoice
- ED5 Packing List
- Supplementary Packing List
- Shipping Instructions
- NES Entries pre-lodge and supplementary declarations
* Work with all facilities to ensure accurate and timely customs documentation
* Customs Requirement awareness and understanding (NES, EPA etc)
* Proof of Export recovery
* Participate in Daily PID
* Supporting Month-end Processes
* Adherence to SOX and Export compliance controls including providing evidence for quarterly audits

Required Skills / Experience
* Numerate and PC literate
* Microsoft Excel (Intermediate)
* Microsoft Office knowledge and experience
* MFGPro familiarity
* Able to work in a high pressure environment as part of a team
* Speed and accuracy

* Understanding of Export compliance and global trade legislation
* Experience in an Export Docs environment or similar discipline
* Knowledge and understanding of Incoterms
* Knowledge of Supply Chain processes, Caterpillar organization, policies, and business practice

Job Related Statistics:
* Average 35 Bill to accounts per analyst,
* Circa GBP 16million proof of export exposure risk per annum
* Creating an average of 1700 invoices per month
* Total value of invoices above 1.6 million GBP per annum

This vacancy is being advertised by Sitec.

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