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Document Controller / Site Secretary

Job Title: Document Controller / Site Secretary
Contract Type: Contract
Location: Reading, Berkshire
Industry:
Salary: No Benefits
Start Date: ASAP - Subject to Clearance
Reference: 1812-33_1558607978
Contact Name: Amanda Taylor
Contact Email: amanda.taylor@sitecgroup.com
Job Published: May 23, 2019 11:39

Job Description

Sitec are looking to recruit a Document Controller for our client who are a leading UK construction and regeneration company. The role is an initial 6-12 month rolling contract (long term) and is based on a Nuclear site near Reading. The hours are 40 per week and paying competitively on an hourly basis.

Successful applicants will be required to be Security Cleared to top secret level prior to appointment.

Summary
Provide proactive administrative support to project and office management teams to assist in the smooth
and effective running of the business, exercising judgement and discretion in all tasks.

Key Objectives
* Provide effective administrative support, document control, and reception cover
* Create and maintain efficient systems and processes
* Be able to work in a team environment and multi-task
* Be a reliable and approachable point of contact for staff and external parties
* Good skills in Word and PowerPoint are essential
* Must have a good knowledge of document control systems

Principal Responsibilities and Accountabilities
* Maintain close adherence to the project system procedures and assist in project filing/archiving
* Support the Document Control function, accurately processing all incoming and outgoing documentation and drawings in line with relevant project procedures on multiple projects.
* Knowledge of 4P preferred
* Liaise daily with PA/Office Manager and support Project teams to ensure all general administration tasks are followed through
* Liaise with administration staff to ensure that best practice, sharing of knowledge and lessons learnt is exercised
* Collate and prepare information for internal and external meetings
* Organise meetings and administer electronic invitations
* Support project teams, providing an effective and efficient service with all typing and recording of documentation using the appropriate systems
* Provide cover for receptionist during lunchtime/afternoon breaks and holiday periods, when necessary
* Collate internal/external mail, ready for postal collection, when required
* Provide comprehensive diary management, including coordination of travel arrangements, arranging accommodation, and internal and external meetings
* Produce and control documents on behalf of the business unit, ensuring that all documents (including presentations and spreadsheets) adhere to company and departmental standards
* Manage project controls sheets on behalf of project managers

Qualifications and Training
* Sound educational background, educated to A Level standard (or equivalent)

Technical Skills and Experience
* Strong organisational and business administration experience
* Proven administration experience of working in a busy environment and internal projects
* Experience of working within an engineering business is an advantage
* Knowledge of working in a document control environment is essential
* Strong technical skills in Microsoft packages including Windows, Outlook, Word, PowerPoint,
* Publisher and Excel - must be advanced user in Word and PowerPoint
* Strong oral and written communication skills to communicate effectively with internal and external teams
* Highly organised and driven with a 'can do' flexible and adaptable attitude
* Willingness and enthusiasm to take on new challenges and develop own role
* Ability to work under pressure and to deadlines
* Knowledge of graphic design, although not essential
* Confidence and ability to interact at all levels internally and externally
* Proven experience at working within a dynamic constantly changing environment
* Able to prioritise and thrive in a busy, fast-paced environment to meet the demands of the team
* Ability to quickly build strong working relationships with people at all levels
* Strong influencing and negotiating skills
* Proactive and driven attitude
* A good team player

This vacancy is being advertised by Sitec.