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Administrator

Job Title: Administrator
Contract Type: Temporary
Location: Carterton, Oxfordshire
Industry:
Salary: £9.61 per annum
Start Date: ASAP
Reference: 1707-40_1499855178
Contact Name: Jon Packham
Contact Email: jon.packham@sitecgroup.com
Job Published: July 12, 2017 11:26

Job Description

Sitec are currently recruiting for an Administrator to support the Facilities Management team for our client based in Brize Norton.

This is a 4-6 week temporary contract role with the potential for extension.
Hours: 40 hours per week - 8:30 to 5:30pm, Mon-Fri.
Rate: £9.61/hr PAYE

Administrator Job Purpose

  • To self- deliver a seamless facilities management and administration provision.
  • This position predominately covering the administrative support that forms part of the clients Facilities Management team based at Brize Norton.
  • This position predominately covering the administrative support that forms part of the clients Facilities Management team based at Brize Norton.

Administrator Main Responsibilities

  • Liaise with facilities stakeholders, customers, sub-contractors and visitors - Checking Risk Assessments (when appropriate and if trained to do so).
  • Arrange, organise/ coordinate meetings, take minutes and handle internal or external communication or management systems.
  • Respond to FM calls and emails to ensure smooth running of the department.
  • Use of Microsoft Outlook Email, Explorer, Word, Excel and Power Point and Adobe Acrobat, and additional internal IT resources in order to carry out day to day business.
  • Checking all facilities management (hard and soft) tasks that are logged on the system are routed for the appropriate action, including contacting contractors, managing and signing of documentation with the use of the in-house electronic management systems.
  • Maintaining spread sheets and information relating to procurement and purchasing for the business needs and liaising.
  • Supporting the FM function writing letters, reports and quotations, including the updating of information, managing team/company equipment registers.
  • Updating FM Team training matrix etc. and manual and electronic filing systems.
  • Liaison with sub-contractors visiting site and ensuring service delivery is in accordance with Health & Safety . Checking all sub-contractor risk assessments/method statements (if competent)/PPE etc. are in order prior to commencing services on site. (Working on conjunction with the Health & Safety department).
  • Recording of maintenance records and certificates for all site equipment and booking sub-contractors to service equipment - PPM/Reactive works. Ensuring all documentation is filed/recorded correctly at all times.
  • Assistance with audits/inspections of Health & Safety & Hygiene etc.
  • Report any H&S faults, issues or observations in line with the Health & Safety policies and procedures.
  • Wear and conform to the client PPE Health & Safety procedures when carrying out specific tasks.
  • Working and conforming to all legal Health & Safety legislation at all times.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the post-as and when required.

Administrator Qualifications & Requirements

Essential:

  • Full Clean driving licence

Desirable:

  • Administration Qualification
  • Microsoft Package inc; Outlook, Word and Excel
  • Previous experience delivering hard and soft facilities management services
  • IOSH Working Safely/NEBOSH General Certificate

Successful applicants for the Administrator role must meet eligibility requirements to obtain UK Security Clearance.

This vacancy is being advertised by Sitec.

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