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Administrative Assistant

Job Title: Administrative Assistant
Contract Type: Contract
Location: Bristol, England
Industry:
Salary: Up to £15 per hour
Start Date: ASAP
Reference: JO0000020017_1579099073
Contact Name: Chris Doyle
Contact Email: cdoyle@belcan.com
Job Published: January 15, 2020 14:37

Job Description

Sitec currently have an opportunity for an Administrative Assistant to join our client based in Filton, Bristol. This is a contract position for an initial 12 months and has a pay rate of £15 p/hr Ltd.

Main Responsibilities:

For PA / Secretarial Support to Head of department :

  • Provides PA / Secretarial Support to Head of department
  • Acts as first point of contact, both by telephone, email and direct contact.
  • Manages diary & appointments, delegations/elimination of diary clashes.
  • Manages all incoming and outgoing emails, and formal documents.
  • Creates and Manages physical and IT based filing systems.
  • Organises all Travel Arrangements (National and International)
  • Manages expense claim process.
  • Develops and Organises workshops, on and offsite including all selection/booking of venues/ catering.
  • Organises formal meetings, and boards, including drafting/ assembly of presentation material from manager and across the team.
  • Develops and organises communications activities, within the team and externally to team.
  • Visitor management: security requirements and consequential support on site.
  • Provides administrative and secretarial support during Monthly Business Review meeting and weekly team meetings, ensuring action documentation and tracking.

Key Skills and Competencies

  • IT Literate in all MS OFFICE products
    • Specifically OUTLOOK, WORD,POWERPOINT, EXCEL, G Suite
  • Competent in use of web based/network based tools
    • Obtaining Quotes , raising purchase orders (goods and services)
  • Excellent communication skills verbal and written
  • Letter and report preparation for internal and external circulation
  • Demonstrated capability in handling complex, often multinational/multicultural communications.
  • Professional telephone manner.
  • Ability to self-manage and prioritise own work
  • Project management: able to plan and deliver projects e.g. organising events internal and external, office relocations, facilities interface, development of administrative processes and tools.
  • Good team player
  • Comfortable and reliable when dealing with sensitive and confidential information.
  • Deliver consistently and reliably with good attention to detail.
  • Good Interpersonal, Communication and Team working Skills, at all levels.
  • Good Customer Focus and a flexible approach.

This vacancy is being advertised by Sitec.

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